Qualified electronic seal for companies
The qualified electronic seal is the digital equivalent of the classic company stamp. The solution enables employees of a company, organisation, university or office to electronically 'stamp' hundreds of digital documents in a short period of time with the institution's official seal. Electronically stamped documents are automatically time-stamped.
A corporate electronic seal, used by a legal entity - a company or institution - has the same function as a qualified electronic signature in the case of a natural person, i.e. it allows for the unambiguous identification of the entity formally approving the document in question. Importantly, the qualified certificate used to verify the seal contains only the institution's data, without the personal data of the employees. Digital documents bearing a qualified electronic seal are legally equal to those on paper and have legally binding force in Poland and the EU.
The qualified electronic seal is a tool introduced by the eIDAS Regulation of the European Parliament and of the EU Council No 910/2014 of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market. The document has been in force throughout the European Union since 1 July 2016 and is applied in the Polish legal regime. The electronic seal allows confirmation of the integrity and source of a document or file. Qualified seal creation data is stored in a qualified signature creation device included in the EU list of such devices.
The electronic seal identifies the company, ensures data integrity, authenticates the sender and meets all legal requirements. The electronic seal cannot be forged and the counterparty is assured that the invoice, quotation or other document comes from a specific, confirmed source. It is the optimum way to quickly and reliably authorise official company correspondence, electronic invoices, offers to customers, legal documents, advertising material, diplomas, ID cards, certificates and attestations.